Parameter Setup
On projects360 parameter form, under Transactions tab, a new parameters under “Automatic transactions” has been introduced to control the creation of automatic transactions. User needs to set the ‘Activate automatic transactions’ field value to ‘Yes’ in order to use this feature.
Go to Project management and accounting > Setups > projects360 Parameters > Transactions tab.
Details of the fields available on the projects360 parameters form are as follows –
| Fields | Description |
| Activate automatic transaction | When this parameter is set to Yes, automatic transactions can be posted for the project transactions based on the automatic rules. |
| Expense journal name | Select expense journal name that will be used to post automatic transactions. |
| Fee journal name | Select fee journal name that will be used to post automatic transactions. |
Rule ID number sequence
To generate the rule ID , number sequence has to be set up in the project management and accounting parameters form.
Go to Project management and accounting > Setup > Project management and accounting parameters.
Automatic transaction rules form
New form is introduced to create automatic rules based on which the automatic transactions get posted for the project transactions.
Go to Project management and accounting > projects360 setups > Automatic transactions > Automatic transaction rules.
Go to Project management and accounting > All projects > Project tab > Automatic transaction rules.
Go to Project management and accounting > Project contracts > Project contract tab > Automatic transaction rules.
Details of the fields available on the automatic transaction rules tab of Automatic transaction rules form are as follows –
| Fields | Description |
| Filter | This field helps user to filter the records on the grid. |
| Active | This field helps user to filter all the records by record status. |
| Rule ID | Displays rule ID created through number sequence. |
| Description | This field can be used to define a description for the rule ID. |
| Start date | Define start date which is used in creating automatic transactions. |
| End date | Define end date which is used in creating automatic transactions. |
| Origin transaction type | Select original transaction type for which automatic transactions has to be posted. |
| Valid for category | Define if the rule is specific for category, category group or all. |
| Category relation | Select category or category group if the valid for category is other than all. |
| Valid for project | Define if the rule is specific for project, project group or all. |
| Project relation | Select project or project group if the valid for project is other than all. |
| Project contract ID | Defaults from project if project is selected or user can select the project contract. |
| Resource | Select resource. |
| Active | By default Active is set to yes. Only for the active rules, automatic transactions will get posted |
Details of the fields available on the automatic transaction rule details tab of Automatic transaction rules form are as follows –
| Fields | Description |
| Automatic transaction type | Select the transaction type of the automatic transaction. |
| Automatic transaction category | Select the category with which the automatic transaction will get posted. |
| Currency | Defaults from the select project/project contract. |
| Main account | Define main account to pick up for the automatic transaction. This field is editable only for automatic transaction type expense. |
| Cost price model | This field is used to calculate the cost price while posting the automatic transaction. |
| Cost multiplier | This field is used to calculate the cost price as a multiplier from the original cost. This field is editable only for cost price model ‘Multiplier from original’. |
| Cost price | Define cost price to be used while posting automatic transaction. This field is editable only for cost price model ‘New price’ |
| Sales price model | This field is used to calculate the sales price while posting the automatic transaction. |
| Sales multiplier | This field is used to calculate the sales price as a multiplier from the original sales. This field is editable only for sales price model ‘Multiplier from original’. |
| Sales price | Define sales price to be used while posting automatic transaction. This field is editable only for sales price model ‘New price’. |
Details of the buttons available on the Automatic transaction rules form are as follows –
| Fields | Description |
| Automatic transaction posting | User can process the automatic transaction through which automatic transactions gets based posted based onteh rule ID. |
| Posted automatic transaction | User can view posted automatic transactions for the rule ID. |
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Note – Financial dimensions defined on the rule ID will be defaulted on the automatically posted transaction only if all the dimension are defined. |